NABF's ethical guidelines are as follows:
The antiquarian trade's rules for trade
The compendium, which contains method of use and customs for antiquarian bookseller's in their profession, defines the general and internationally recognised custom in all business transactions related to the trade. Either between professionals and institutions/organizations, or individuals. Antiquarian bookshop includes in this case manuscripts, signed letter, prints and drawings as well as books.
2. WORK DESCRIPTION
Members of the international association connected to I.L.A.B. (hereafter known as "members") should conduct every commercial transaction in accordance with this standard, which expressively states that members offer their customers a clear work description based on high ethical standards.
3. DESCRIPTION AND STATEMENT
Members are responsible for the precise identification and description of all objects for sale. All defects, significant restaurations and embellishments must be clearly described and made known for those who are offered or purchases the objects. Unless otherwise stated, a full refund is offered customers of any wrongly described object.
4. TECHNICAL TERMS
Members should, as professionals, know and be responsible for correct use and interpretation of the profession's/trade's technical terminology.
Members are responsible for precise and professional pricing of all materials offered for sale, regardless of whether they trade with experts or amateurs.
Members must guarantee/vouch for and make all reasonable effort to document and prove the authenticity of all sales materials. If material is deemed not authentic or questionable, it shall be possible to return with a full refund, or another equivalent agreement. Material that is deemed not authentic or questionable shall not be offered for sale until all relevant information is clearly disclosed.
7. STOLEN PROPERTY
Members are responsible for making available to the purchaser property rights for all materials for sale, and shall not knowingly buy, store or attempt to sell stolen property. They shall make all reasonable effort to make sure the material they are offered really belongs to the seller. All measures must be made to prevent the theft of antiquarian books and other materials. Members shall cooperate with legal authorities to discover and recover stolen materials and apprehend those responsible.
8. DAMAGE DURING TRANSPORT
The responsibility for damage sustained during transport is with the sender. Members should have insurance and ensure proper handling, wrapping and shipping of goods to make sure the customer receives the objects in the same condition they were sold in.
9. DEADLINES AND CONDITIONS
It should be understood that books are as a rule offered for sale to cited prices subject to (in accordance with) previous sales. And that payment is done either in advance or, when sufficient credit is established/proven, immediately after delivery. Concerning special offers, customs state that the offer is for a limited time per agreement. Any deviation from these generally accepted rules should be expressively stated.
10. INVOICING/BANK ACCOUNT
The supplier must be paid in full by transfer/invoice. The purchaser is responsible for bank approvals connected to the transaction.
When a bookseller offers a price to purchase books, the price shall either be available for an immediate transaction or within a limited/agreed upon time frame.
12. CLEAR PRICING
Members shall make sure that all material available for open sale in shop or at book fairs is clearly marked with prices. Objects that are not available for sale or are being processed or reserved, should be appropriately separated from other stock.
13. COLLEAGUE DISCOUNT
Members should allow members of other associations connected to and on good terms with ILAB to purchase from their stock any available material for sale (in other words priced) and should offer these customers the usual and mutual colleague discount of at least 10%.
14. UPON APPROVAL: DEADLINE
Deliveries "upon approval" at the request of a future/potential purchaser must include a clear deadline for when a decision must be made. When this deadline is reached the sale is considered final unless the goods have been returned. If they are returned, postage both ways is covered by the potential purchaser.
15. UPON APPROVAL: RESPONSIBILITY
Members who request material "upon approval" or "upon delivery" shall consider themselves responsible for the material from its arrival until it is returned or paid in full. This responsibility does not include damage or loss as a result of war or other risk not covered by insurance.
16. DIVIDED/MULTIPLE ORDERS
If an order with multiple objects is impossible to conclude in full as parts of it are already sold, this is not grounds for cancellation unless stated on the order.
17. VALUATION AND VALUE CALCULATION/APPRAISAL
Valuations must be done conscientiously by normal customs. These include the bookseller's moral responsibilty to the owner of the material.
18. VALUATION: TAX
Members who offer valuation or appraisals shall be familiar with relevant provisions/statutes by local tax government. They shall do such valuation in accorance with these provisions.
19. AUCTION COMMISSION
Members who are requested purchase by public auction by a client should also take responsibility for a thorough control/inspection of the material in question and should not solely rely on the information provided by the seller or auctioneer. Members should, naturally, provide the uttermost discretion and eliminate all possible risk of conflict of interest.
20. BOOKSHOP PREMISES
Members should never approach customers in another member's shop or book fair stand without instruction or permission from the owner.
This compendium of customs is published in English and French. If a conflict over interpretation of a paragraph from one language to another arises, the ILAB commitee shall decide which interpretation is correct.